ApplyGrid Privacy Policy

Effective Date: July 1, 2026
Last Updated: July 1, 2026

Overview

ApplyGrid ("ApplyGrid," "we," "our," or "us") helps people organize their job search by managing resumes, opportunities, applications, recruiter communications, interviews, and related career information.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to you.

By using ApplyGrid, you agree to the practices described in this Privacy Policy.

Information We Collect

Information You Provide

When creating or using an ApplyGrid account, you may voluntarily provide information including:

• Name
• Email address
• Account credentials
• Resume(s)
• Cover letters
• Career history
• Skills
• Employment preferences
• Job titles
• Preferred locations
• Salary expectations
• Search settings
• Saved job opportunities
• Application history
• Pipeline notes
• Recruiter communications
• Interview tracking
• Feedback submitted through support or contact forms

Providing this information is optional, although some features require certain information to function properly.

Information Collected Automatically

When you use ApplyGrid, we may automatically collect technical information including:

• IP address
• Browser type
• Operating system
• Device information
• Session information
• Log files
• Error reports
• Usage statistics
• Cookie and analytics data (subject to your cookie preferences)

This information helps us improve reliability, performance, and security.

Connected Services

Google Account

You may choose to connect your Google account.

If authorized, ApplyGrid may access Gmail solely for the purpose of supporting your job search experience.

Examples include identifying:

• Job application confirmations
• Recruiter conversations
• Interview invitations
• Follow-up emails
• Rejections
• Offers
• Other employment-related correspondence

Google account access is entirely optional.

You may revoke access at any time through your Google Account settings or by disconnecting Gmail from ApplyGrid.

Disconnecting Gmail will stop future synchronization but will not automatically delete information that has already been imported into your account.

AI Processing

ApplyGrid uses artificial intelligence to improve your job search experience.

Depending on the features you use, AI may assist with:

• Resume analysis
• Resume optimization
• Job matching
• Keyword recommendations
• Resume tailoring
• Opportunity ranking
• Job search recommendations
• Search preference suggestions

AI-generated recommendations are intended to assist—not replace—your own judgment and career decisions.

How We Use Your Information

We use your information to:

• Operate ApplyGrid
• Authenticate your account
• Personalize your experience
• Organize your job search pipeline
• Match opportunities
• Store resumes and application materials
• Generate AI-powered recommendations
• Improve search relevance
• Synchronize connected services
• Respond to customer support requests
• Monitor platform performance
• Detect fraud or abuse
• Maintain platform security
• Improve our products and services
• Comply with applicable legal obligations

We do not sell your personal information.

Data Ownership

Your career information belongs to you.

This includes:

• Resumes
• Resume versions
• Cover letters
• Applications
• Opportunities
• Pipeline records
• Notes
• Search settings
• Career history

ApplyGrid does not claim ownership of the content you upload.

Cookies and Analytics

ApplyGrid uses cookies and similar technologies to:

• Keep you signed in
• Remember preferences
• Improve performance
• Measure feature usage
• Diagnose technical issues

Analytics cookies are only enabled according to your cookie consent preferences.

Analytics are used to improve the product—not to sell personal information.

Third-Party Services

ApplyGrid may rely on trusted third-party providers to operate the platform.

These may include services for:

• Authentication
• Cloud hosting
• Database storage
• Email delivery
• Analytics
• AI processing
• Error monitoring
• Payment processing (if applicable)

These providers only receive information necessary to perform their services on our behalf.

Data Retention

We retain information only as long as reasonably necessary to:

• Provide the service
• Maintain your account
• Meet legal obligations
• Resolve disputes
• Prevent fraud
• Enforce our agreements

When you delete your account, ApplyGrid will delete or anonymize your personal information within a reasonable period, except where retention is required by law or necessary for security, fraud prevention, backup recovery, or dispute resolution.

Account Deletion

You may delete your account at any time through Settings.

Deleting your account is intended to remove:

• Your profile
• Resume uploads
• AI-optimized resume versions
• Saved opportunities
• Applications
• Pipeline records
• Search settings
• Connected integrations
• Personal notes
• Other stored personal content

Some limited records may be retained when required by law or for legitimate security purposes.

Security

We use commercially reasonable administrative, technical, and organizational safeguards to protect your information.

These safeguards may include:

• Encryption in transit
• Authentication controls
• Secure cloud infrastructure
• Access restrictions
• Monitoring for unauthorized activity

However, no method of transmitting or storing information over the Internet is completely secure, and we cannot guarantee absolute security.

Your Rights

Depending on your location, you may have the right to:

• Access your information
• Correct inaccurate information
• Export your information
• Delete your information
• Withdraw consent where applicable

Requests may be submitted through our Contact page or by emailing us.

Children's Privacy

ApplyGrid is intended for individuals who are at least 18 years old or the age of majority in their jurisdiction.

We do not knowingly collect personal information from children.

International Users

Your information may be stored and processed in countries other than your own.

By using ApplyGrid, you understand that your information may be transferred to and processed in jurisdictions with different privacy laws.

Changes to This Policy

We may update this Privacy Policy from time to time.

When material changes are made, we will update the "Last Updated" date above and, when appropriate, provide additional notice within the application.

Continued use of ApplyGrid after changes become effective constitutes acceptance of the revised Privacy Policy.

Contact Us

If you have questions about this Privacy Policy or how ApplyGrid handles your information, please contact us:

Email: applygridadmin@gmail.com

You may also contact us through the Contact page available within ApplyGrid.